Privacy Policy

Last updated: 25 July 2025

At STEMPro Academy, accessible from https://stemproacademy.com, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

STEMPro Academy provides high-quality science, technology, engineering, and mathematics (STEM) tutoring to students across the UK. We offer both online tutoring and offline/in-person sessions at hired venues such as local schools or rented classrooms.

Contact Information:
Email: stempro.academy1@gmail.com
Website: https://stemproacademy.com

2. What Data We Collect

We may collect personal data when you interact with our website, contact us, or enrol in our tutoring programmes. This may include:

  • Parent/guardian name, student name
  • Email address, phone number, postal address
  • Student’s year group, subjects of interest
  • Preferred mode of learning (online or in-person)
  • Payment and booking details (if applicable)
  • Information submitted via enquiry or registration forms
  • Website usage data (via cookies or analytics tools)

3. How We Use Your Data

We use your data to:

  • Respond to your enquiries or requests
  • Provide and manage tutoring services (online and in-person)
  • Communicate scheduling and location details
  • Maintain attendance, safeguarding and academic records
  • Process payments or invoices
  • Improve our website and services
  • Send updates or offers (if you opt in)

We do not sell or rent your data to any third party.

4. Sharing Your Data

We may share your data only with:

  • Tutors or staff employed or contracted by STEMPro Academy
  • Venue managers or safeguarding personnel (in-person sessions only, for safety and compliance)
  • Payment processors (e.g. Stripe or bank transfers)
  • Legal authorities if required by law

5. Cookies & Website Data

We use cookies to:

  • Improve site functionality and load speed
  • Analyse visitor usage (e.g. using Google Analytics)
  • Display relevant content or updates

You can control your cookie settings at any time using our Cookie Consent Banner or your browser’s settings.

For details, see our Cookie Policy.

6. Your Rights Under UK GDPR

You have the right to:

  • Request access to your personal data
  • Ask for corrections to inaccurate information
  • Request deletion of your data (right to be forgotten)
  • Restrict or object to certain types of processing
  • Request a copy of your data (data portability)

To exercise your rights, please contact us at [your-email@example.com].

7. Data Security

We take appropriate technical and organisational measures to keep your data secure, including secure email, limited access to records, and trusted third-party tools.

8. How Long We Keep Your Data

We only retain personal data for as long as necessary to deliver our services or to meet legal, contractual, or safeguarding obligations.

9. In-Person Sessions & Safeguarding

When providing in-person tutoring at school premises or rented venues:

  • We may collect health, emergency contact or safeguarding information as needed
  • All tutors are required to follow appropriate DBS checks and safeguarding guidelines

We comply with the venue’s safety and data policies where applicable.

10. External Links

Our site may include links to third-party websites. We are not responsible for their privacy practices.

11. Changes to This Policy

We may update this policy from time to time. Any updates will be posted here with a revised “Last updated” date.

Contact Us

If you have any questions about this policy or your data, contact us at:

Email: stempro.academy1@gmail.com
Website: https://stemproacademy.com

Disclaimer: STEMPro Academy is currently in its pre-launch phase. All policies and information provided are part of our initial framework and will be finalised and fully implemented upon our official launch.